privacy policy

G.S.P. Corporation,the operator of Cyber Guardog, has established the following privacy policy to provide our various services (hereinafter referred to as “Services”) and promotes the protection of personal information by establishing a privacy policy and ensuring that all employees recognize the importance of personal information protection and take appropriate measures to protect it.

1．Compliance with Laws and Regulations

We will comply with Japanese laws, regulations, and other norms applicable to the personal information in our possession, and will review and improve the content of our personal information protection policy as appropriate.

2．The management of personal information

In order to keep the personal information we obtain accurate and up-to-date, and to prevent unauthorized access to, loss, damage, falsification, or leakage of personal information, we will implement the following safety control measures and strictly manage personal information.

Safety Management Measures

1. 1. 1. Formulation of Basic Policy
         We have formulated a “Personal Information Protection Policy” to ensure the appropriate handling of personal information.
      2. Establishment of Rules for Handling Personal Information
         We have established internal rules and regulations regarding the handling of personal information at each stage of acquisition, use, storage, provision, deletion, disposal, etc., as well as the personal information protection system, including the responsible parties.
      3. Organizational Safety Control Measures
         In addition to appointing a person responsible for the handling of personal information, the Company clarifies the employees who handle personal information and the scope of personal information handled by such employees, and has established a reporting and communication system in the event that a violation of the law or handling regulations is detected or any sign of such violation is detected. The status of personal data handling is audited by the Audit Department and outside parties.
      4. Personnel Safety Control Measures
         Regular training sessions are provided for our employees on information security and handling of personal information.
         Items regarding confidentiality of personal information and understanding of the Personal Information Protection Law are included in the employment regulations.
      5. Physical security control measures
         The Company controls the entry and exit of employees, etc., and implements measures to prevent unauthorized persons from accessing personal data. Measures are taken to prevent the theft or loss of machines, electronic media, and documents that handle personal data, and to minimize the impact of such theft or loss should it occur.
      6. Technical safety control measures
         Access control is implemented to limit the scope of persons in charge and the personal information database, etc. handled.
         A system is in place to protect against unauthorized external access and unauthorized software.
         Continuous improvement of information security guidelines and periodic risk assessment and response

3. Purpose of Use of Personal Information

Personal information obtained by the Company (including information collected through cookies. The Company will use personal information obtained by the Company (including information collected through cookies; the same shall apply hereinafter) within the scope of the following purposes. If we use personal information for purposes not specified below, we will obtain the prior consent of the person concerned.

• To provide our services (including response to inquiries, technical information, support, billing, etc.)
• Management of customers who use our services (including account management, confirmation of service usage, etc.)
• Exercise of rights and notifications in accordance with laws, contracts, and profit rules, etc.
• To inform you of our products, services, event information, etc. via mail, telephone, e-mail, fax, etc.

4.Prohibition of Disclosure or Provision of Personal Information to Third Parties

We will properly manage the personal information we have obtained and will not disclose personal information to third parties except in the following cases

• When we have the consent of the person in question
• When disclosing the information to contractors to whom we outsource our business, including our distributors
• When it is possible or necessary to disclose the information in accordance with laws and regulations

5.Revision

We may revise this Privacy Policy from time to time as necessary. Customers are requested to confirm the latest Privacy Policy before using the Service. By using this service, you agree to the latest Privacy Policy. However, in the case of a change in content that requires the consent of the person concerned under the law, the consent of the person concerned shall be obtained in a manner prescribed by the Company.

6.Inquiries about personal information

If you wish to request disclosure, correction, addition, or deletion of your personal information, or to request suspension of use, deletion, or suspension of provision to third parties, we will respond to you without delay with details of the procedures. Please contact the following contact point for complaints, consultations, etc. We will respond to such requests without delay, except in cases where the Personal Information Protection Law allows us not to respond to such requests after confirming the identity of the person making the request or his/her legal representative.

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